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Supplier notifications and public page

After the requisition is opened, the flow automatically decides the e-mail dispatches according to the options selected by the requester.

Notification e-mail to the supplier​

If the requester set "Send notification e-mail to the supplier" = Yes, an automatic activity sends the supplier an e-mail with all the requisition information, copying the requester and the additional e-mails/groups selected.

If the option is "No", the flow goes straight to the Confirming receipt or execution activity.

Public page link​

If the requester set "Send the public page link" = Yes, the supplier receives by e-mail (copying the requester) the link to a public page where they can attach the documents related to the executed service or delivered products.

On the public page, the supplier provides:

  • Invoice number;
  • Issue date;
  • Invoice total amount;
  • Remarks (optional);

and attaches the required documents. When clicking "Send Documents", all files and information are automatically migrated to the requisition form in Fluig.

If the option is "No", the flow goes straight to the Financial review.

Waiting for the public page response​

While the public page has not been answered by the supplier, the flow stays in the verification step — the requisition does not move forward. Once the response arrives, the attached documents are automatically migrated to the requisition in Fluig and the flow proceeds to the Financial review.