Costing Flow

The Costing flow centralizes, per DA, the control of expenses linked to materials and services requisitions — consolidating information, ensuring traceability, and organizing documents in Fluig's GED. The Costing group is the manager group of this process.

:::info Finished requisitions only Costing only takes requests already finished in Fluig, i.e., with expenses duly integrated into RM. Open or pending requisitions of the DA are displayed for reference only and are not considered in the costing. If the DA has no finished requisition, its costing cannot be started. :::

Opening — manual or automatic

• Manual — started by an Operations or Costing user, who selects the DA, checks the automatically loaded information, and attaches the costing documents.
• Automatic — executed weekly, on Fridays at the end of the workday. The flow queries RM for open DAs that have new requisitions in Fluig (not yet included in any costing) and opens one process per DA, with the information automatically filled, routed to the Operations team.

In both cases, the system validates that the same requisition is not considered more than once across different costing processes. When selecting a DA with no eligible requisitions, a message is displayed and the DA cannot be used.

Field rules — Costing start

Field	Rule
Operations
Name / E-mail / Started at	Locked, filled with the data of whoever started the process and the starting moment.
DA
ETA (From) / ETD (To)	Dates used as filters to list the open DAs.
Select DA	Zoom with the open DAs in RM. Fluig checks whether the DA has requisitions not yet included in another costing; without eligible requisitions, the DA cannot be selected.
DA Requisitions
Header	Fluig requisition number, status, and total amount.
Name / CNPJ	Locked — supplier data of each requisition.
Items (Code, Description, Qty, Unit, Unit Price, Total)	Locked, per item of each requisition.
Invoice	Locked — invoice number of each requisition.
View Attachments	Button that opens the requisition's document folder.
Costing Documents
Attachments	Required — Operations adds the attachments; each attachment accepts remarks.
Remarks
Remarks	Text area, optional.

Attaching documents for Costing (Operations)

Step exclusive to automatically started costings. Operations is notified and one of the group members takes the task to check the data and add the costing documents.

• SLA: 17h48 (2 business days of 8h48).
• Operations decides whether to proceed with the costing; if not, the rejection reason is required.
• The remaining fields follow the same rules as the start table (requisitions and items locked, attachments required).

Reviewing data and amounts (Costing)

Activity of the Costing area, for document verification and information review:

• Approve — the flow proceeds to store the documents in the GED;
• Request adjustments — the flow returns to the Operations team for correction; the justification is required.

SLA: 8h48 (1 business day).

Storing documents in the GED

Automatic activity that stores the documents in Fluig's GED, under the taxonomy:

Materials and Services Requisition
→ Year
  → Month
    → Maritime
      → DA